Google Forms General Information

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Intended Audience

This Quicknote is intended for faculty, staff, and students who would like to learn about Google Forms, a G Suite Google Application used for building and configuring forms for surveys, RSVPS, etc.

Requirements

This Quicknote is for general informational purposes and has no specific requirements.

What is Google Forms?

With the partnership between Google and the University of Michigan, affiliates of the University are granted access to Google's G Suite apps - Google Docs, Google Sheets, Google Slides and Google Forms, among other Google Apps and Services.

UM-Flint Students, Staff & Faculty members can login and access this service using their uniqname and current password.

Google Forms is covered by the University's Google Apps for Education agreement which provides a secure environment within which to maintain or share the university's sensitive unregulated data, as well as some - but not all - kinds of sensitive regulated data. Before utilizing this service, please carefully read through the Sensitive Data Guide for M+Google.

Creating a Form

  1. On a computer, go to drive.google.com.
  2. Go to your Shared Account(more information found below) or Shared Drive.
  3. In the top left, click New.
  4. Click More and then Google Forms.
More information on Creating a form can be found Here

Sharing a Form

  1. Open a form in Google Forms.
  2. In the top right, click Send.
  3. At the top of the window, click Link.
  4. To copy the link that appears, click Copy or press Ctrl + c (Windows) or ⌘ + c (Mac) on your keyboard.
Other Methods of sharing a form can be found Here.

Uploading Form Data to a Spreadsheet

  1. Open a form in Google Forms.
  2. In the top left under “Responses,” click Summary.
  3. In the top right, click More (three verticle dots) and then Select response destination.
  4. Choose an option:
    • Create a new spreadsheet: Creates a spreadsheet for responses in Google Sheets
    • Select existing spreadsheet: Choose from your existing spreadsheets in Google Sheets to store responses
  5. Click Create or Select
Tip: You can find the response spreadsheet in the Google Sheets home screen, the Google Sheets app, or in Google Drive. More information on uploading form data to a spreadsheet is found Here.

Uploading Documents to a Form

Warning: To have users upload a document in a form the form must be located on a Shared Account. See below for more information on how to get a Shared Account.

  • To Upload, a document create a new question and select Upload Document.
  • All uploads will be located in the answers section of the form.
  • If your form is linked with a spreadsheet the answers will have a link in the google sheets and also be located in the answers section of the form.
More information on Uploading documents is found Here.

Shared Accounts

Information on what a Shared Account is and how to get one can be found Here.

Additional Information

Troubleshooting

If you have any questions or experience any issues not covered by the information in this Quicknote, please contact the ITS Helpdesk for assistance.

Locations: 206 Murchie Science Building or 3174 William S. White Building
Phone#: (810)-762-3123 (option 1)
Email: its-helpdesk@umflint.edu


If you have any questions or concerns regarding the use of M+Google Drive, please contact Ann Arbor's ITS Service Center for assistance.

Phone#: 734-764-HELP (4357)
E-mail: 4HELP@umich.edu
Website: http://its.umich.edu/help/

Videos Assistance

Basic Navigation of Google Forms

Basic Navigation of Google Forms



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