Google Drive Basic Navigation

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Google Drive is the new online storage space included as part of the G Suite for education with the new UMICH email account. For more information on the UMICH email account, please refer to google.umflint.edu.

Intended Audience

This Quicknote is intended for current faculty, staff, and students who would like to know more about Google Drive Storage that became available when access was granted to their UMICH email account.

Requirements

To follow this Quicknote you will need to have access to the internet. You will also need to have access to your University account and know your current university credentials (uniqname and current password).

Table of Contents

Navigating Google Drive

Google Drive can be accessed in a couple of different ways.

Accessing Google Drive Directly

  1. In your preferred internet browser, navigate to drive.umich.edu.
    • Note: Although not required, it is strongly recommended to use Google Chrome as it has the best compatibility with the G Suite Apps.
  2. Log in using your uniqname and current password.

Accessing Google Drive through a University of Michigan Gmail Account

  1. In your preferred internet browser, navigate to email.umich.edu.
  2. Log in using your uniqname and current password.
  3. Click the App Launcher.
    App Launcher Image
  4. Select the Drive App.

Creating or Uploading New Folders

  1. Once you are in Google Drive, right-click on the My Drive app.
  2. You can now select the option to create a new folder or to upload a folder from your computer.
    • If you create a new folder...
      1. Enter the title.
      2. Select Create
    • If you upload a folder from your computer...
      1. Select the folder from your computer.
      2. Click upload.
      3. Click upload again.
  3. Now, the new folder should appear in My Drive.

Sharing Folders and Files


  1. Right-click the folder or file you would like to share.
  2. Click Share.
  3. Enter the email addresses of the people you would like to share the file with.
  4. Select the permissions you would like to give those you are sharing the file with.
  5. Click Send.

Creating and Sharing Team Drives

  1. Right-click Shared drives.
  2. Click New Shared drive.
  3. Enter the name of the new shared drive.
  4. Click Create.
  5. Now that the shared drive is created, you can add members.
    • Right-click the name of the shared drive you just created in the drop-down menu under Shared drives
    • Enter the email addresses of the people you want to add to the drive.
    • Click Send.

Drive File Stream

What is Drive File Stream?

Drive File Stream allows you to open files from Google Drive on your computer. This means you can save files and folders offline, organize files in your computer's filing system without using storage space, and open files on your computer.

Who can get Drive File Stream?

Drive File Stream is available to faculty, staff, and students. Student-workers can install Drive File Stream on University-owned computers, but an ITS staff member will need to sign in as an administrator during the installation process.

How to Install Drive File Stream

  1. Open Google Drive, and click the Settings gear icon.
  2. Click Get Drive File Stream.
  3. Click Download & install Drive File Stream.
  4. Select Download for Windows or Download for Mac.
  5. Open the file on your computer.
    • DriveFileStream.exe on Windows.
    • DriveFileStream.dmg on Mac.
  6. Follow the on-screen prompts.
  7. When asked to sign in, use your uniqname and current password.

For more information, please visit the following links.

Google Drive: support.google.com/drive

Google Drive Best practices: support.google.com/drive

Drive File Stream: support.google.com

Troubleshooting

If you have any questions or experience any issues with this Quicknote, please visit or contact the ITS Helpdesk for assistance.

Locations: 206 Murchie Science Building or 3174 William S. White Building
Phone #: (810)-762-3123 (option 1)
Email: its-helpdesk@umflint.edu

Videos Assistance

Basic Navigation of Google Drive

Basic Navigation of Google Drive

Google File Stream Basic Navigation

Basic Navigation of Google Drive

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