Google Calendar Navigation

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Google Calendar is the new calendar system included with your new UMICH Gmail account. For more information about your UMICH Gmail account, please refer to google.umflint.edu

Intended Audience

This Quicknote is intended for current faculty, staff, and students who would like to know how to utilize Google Calendar.

Requirements

To follow this Quicknote you will need to have access to the internet. You will also need to have access to your university account and know your current university credentials (uniqname and current password).

Table of Contents:



Create an Event[back]

  1. Open Google Calendar.
  2. Press Create+ in the top left corner.
  3. A box will pop up in the middle of the screen.
  4. Add your event title inside the Add Title field.
  5. Select Event in the next line.
  6. On the next line, it will show in Begin Date, End Time - End Date, End Time. You can change those by clicking on them.
  7. Invite people to your event by adding their email address in the Add guests field.
  8. You can add anything related to the event in the Add description field.
  9. To make a re-occuring event, press More options.
  10. Press Does not repeat near the top.
  11. Select the appropriate settings for you or press Custom... to make custom re-occuring times.
  12. Click Save.
  13. You will be asked to choose if you want to send an email invitation to your guests.
    1. Press Send to send an email invitation to the guests.
    2. Press Don't send to not send an email to the guests. (It will still show up in their calendar)
    3. Press Dismiss if you need to change anything in your event.
  14. If you invited any guests who do not have a @umich.edu email address, you will be asked to choose if you still want to invite them.
    1. Press Invite external guests to invite them.
    2. Press Continue editing to edit the event.

Delete an Event

  1. Right-click on the event.
  2. Press Delete
    1. If it is a re-occuring event, you will be asked to select one of the following.
      • This event
      • This and following events
      • All events
  3. Press OK.
  4. You will be asked to choose if you want to send an email to let your guest know that you have canceled the event.
    1. Press Send to send a system-generated email to the guests.
    2. Press Don't send to not send an email to the guests. (It will disappear from their calendar)
    3. Press Dismiss if you do not need to cancelled the event.


Create a Calendar[back]

  1. Open Google Calendar.
  2. On the left side, next to Other calendars, click the "+" sign.
  3. Press Create new calendar.
  4. Input the calendar's name.
  5. Add a description.
  6. Set the time zone.
  7. Press Create Calendar.

Share a Calendar

Option 1

  1. Open Google Calendar.
  2. On the left side, next to the calendar you wish to share, press the three dots.
  3. Press Settings and sharing.
  4. Scroll down, press Get shareable link.
  5. Press Copy link.
  6. Now you can paste the link to other places, people who click on the link will be able to see the calendar.

Option 2

  1. Open Google Calendar.
  2. On the left side, next to the calendar you wish to share, press the three dots.
  3. Press Settings and sharing.
  4. Scroll down, press Add people.
  5. Type in the person's email address or name.
  6. Setting Permission to one of the following.
    • See only free/busy (hide details)
    • See all event details (default)
    • Make changes to events (This will let them make changes to your event)
    • Make changes and manage sharing (This will let them make changes to your event, and sharing your calendar to other people)
  7. Press Send.
  8. The recipients will get an email notification stating you have shared a calendar to them.

Add Notifications

Adding notifications means you will get notifications before every event.

  1. Open Google Calendar.
  2. On the left side, next to the calendar you wish to share, press the three dots.
  3. Press Settings and sharing.
  4. Scroll down, under Event notification, press Add notification.
  5. You can change the time that the notification gets pushed before an event.

Delete a Calendar

  1. Open Google Calendar.
  2. On the left side, next to the calendar you wish to share, press the three dots.
  3. Press Settings and sharing.
  4. Scroll all the way down, press Delete.


Troubleshooting[back]

If you have any questions or experience any issues not covered by the information in this Quicknote, please stop by or call the ITS Helpdesk for assistance.

Locations: 206 Murchie Science Building or 3174 William S. White Building
Phone#: (810)-762-3123 (option 1)
Email: its-helpdesk@umflint.edu



Video Assistance

Basic Google Calendar Navigation [back]


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